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Home / Resources / The promise of the cloud, SaaS for elearning

The promise of the cloud, SaaS for elearning


For years, cloud computing has been the next big thing, but what has actually materialised for elearning professionals?

In this post, we’ll concentrate on Software as a Service (SaaS) and the potential benefits elearning developers and designers can get from this cloud computing model.

Often touted as an obvious next step for many of the authoring tools that professionals use day to day, Craig Weiss has predicted that 2017 is the year that SaaS tools start leading with elearning developers.

SaaS for elearning

SaaS involves an application being hosted on a remote server which is accessed by the users over the internet, most often via a web browser.

The SaaS model offers myriad benefits to developers and designers of elearning using authoring tools:

  • Speed – no need to install, so you can get going faster and integration with LMSs means you can deploy quicker
  • Collaboration – allowing a team to work on the same project simultaneously
  • Cross platform – any operating system can access the application
  • Flexibility - you can use it anywhere you have an internet connection
  • Always up to date – the application is updated on the server and you always see the latest version
  • Less investment in infrastructure – no need for high powered desktop computers
  • Everything’s automatically saved – not to mention automatically backed up for you, never lose your work again

Are we using SaaS now?

Where collaboration is needed SaaS is in full effect; there’s a good chance you already share documents in Google docs, track issues with JIRA and keep connected with Slack.

But other applications are much more likely to be run on a desktop computer. Right now the most popular example for creative software would appear to be Adobe’s creative cloud.

Although it has the advantage of constant updates, you still need to download and run the apps locally, and a licence only allows you to use them on two computers at different times. So Creative Cloud is a bit of a misnomer.

Popular applications with SaaS options

Google Docs – Google's on-line suite of office applications was launched in 2006, it's now part of Google Drive and there are over 120 million accounts with access to the service, but Microsoft office still boasts 90% of the business market in this sector.

Slack messenger – 500,000 daily users with huge growth since it’s mid 2013 launch, the cloud based messaging tool say they are the “fastest-growing business app of all time”

JIRA – 25,000 customers use it to track issues on projects, it can be licensed to run on site or hosted as a SaaS. The name JIRA comes from Gojira, the Japanese name for Godzilla.

Learning management systems

Collaboration is one of the biggest drivers of SaaS adoption; platforms like LMSs which bring a group of people together are naturally suited to being in the cloud. It allows your learners to access their courses from any network, interact freely and keep up to date on their progress.

Adobe’s recently announced Prime LMS system is reportedly based on the SaaS model, so anyone wishing to use it after its scheduled release in August will not be able to host it themselves.

Infrastructure as a service

One way you can get many of the benefits of SaaS and still use your favourite software is by using an Infrastructure as a Service (IaaS) model.

Moodle is an open source LMS which can be hosted on your own server, sounds great, and 70,000 users agree. It's a self-managed solution, so you will need to install and maintain it yourself rather than just signing up and logging in.

There are services that allow you to create a cloud based install of something like Moodle and have it up and running in a few minutes. Bitnami offer a one click install of Moodle and can keep it up to date for you, allowing you to give your users the best features of a cloud based LMS and still have control and flexibility to backup and update on your schedule.

Authoring tools

The most popular authoring tools used in a professional environment are all still desktop based. Although inroads are being made by some SaaS products, so far it’s not been enough to make the bigger names follow suit.

All development teams consider efficiency a high priority; building a robust workflow that you can rely on to deliver within a time-scale is one of the most important factors in continued success.

It’s no surprise then that the most popular tools for developing, designing and publishing elearning content are being launched from the hard drive of a desktop PC or Mac. Sacrificing the speed and ease of set up for the stability of a closed system is often appropriate.

Ignite, Sponge's own authoring tool, is a fully cloud-based application that enables us to create engaging elearning content rapidly and at scale. Our Ignite content authoring tool delivers valuable time and cost savings.

The future of SaaS in elearning

The increase in SaaS is inevitable and it can already offer significant advantages in the right situation. We’ve learnt that using the right tool for the task is an important part of producing effective elearning.

Right now, it’s important for an elearning provider to have a flexible approach. Clients often have existing systems in place which will continue to require the use of standard desktop tools.

Having the experience in both types of development means the learners needs can be the priority and we can keep producing absorbing elearning for all types of learners.